Job Description

Requisition Number

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Program Coordinator, Thriving Earth Exchange Fellows



Title: Program Coordinator, Thriving Earth Exchange Fellows
Position Type: Full-Time
Location: Washington, DC

What we do and offer our team

AGU is a global community of 130,000 Earth and space scientists, advocates and experts. As the Program Coordinator, you will support a dynamic association that publishes peer-reviewed journals and scientific books and convenes the largest Earth and space science meeting in the world. Through our initiatives, such as mentoring, professional development and awards, AGU upholds and fosters an inclusive and diverse scientific community.

AGU offers our employees great benefits, including flexible work schedules, retirement savings options, as well as health, dental, life and disability insurance. AGU also provides exciting opportunities for professional development and tuition support.

AGU’s Workplace Values

We believe in accountability and ownership of work, by taking responsibility for decisions and results. We believe in member and customer service, and that they come first through providing high quality service.

We believe in excellence and giving it our all, through striving to be outstanding. We believe in integrity by doing the right thing, we achieve this by being honest and fair.

Our teams believe that with teamwork together we achieve more, we achieve this through collaboration. We believe in respect, that you earn it and give it, by open communication and collaboration.

What the Program Coordinator does

Thriving Earth’s most important goal is that individual community science projects to have a concrete community impact. Thriving Earth Exchange fellows are the front-line managers of those individual community science projects, so supporting their success is critical.

The Program Coordinator, Thriving Earth Exchange Fellows position is the primary point of contact and principal support for those fellows who have already been selected and trained. This position will help fellows succeed and learn, which will help projects and ultimately TEX succeed. This will contribute to AGU’s goals of catalyzing discovery and solutions to societal challenges, help build strong partnerships, and make sure our science advances diversity and justice.

This Program Coordinator will coordinate the day-to-day operation of the fellows program, helping to ensure fellows have a clear understanding of milestones and expectations, and all the supports and resources they need to achieve those milestones and expectations - basically, this position will ensure fellows stay on track and provide extra support to any fellows who need it. This position will also help fellows become a learning community by facilitating their interaction with each other.

This position will report to the Manager, Operations and Volunteer Engagement.

* Supports Thriving Earth Exchange Fellows
- Regularly communicates with fellows about program milestones and expectations, resource, and opportunities.
- Compiles and makes available resource and opportunities for fellows.
- Coordinates program related logistics, including travel, purchasing, accessing program funds.
- Arranges and hosts regular office hours and peer to peer gatherings for fellows.
* Serves as the primary point of contact for fellows
- Addresses routine questions independently.
- Exercises good judgement and identifies issues that require intervention or support from other members of the TEX Team, and helps the fellows connect with those members of the team.
- Recognizes and reaches out to fellows who haven’t engaged as recommended.
* Tracks Program Metrics
- Keeps track of fellow and project progress and other program metrics.
- Keeps dashboards that summarizes projects progress and other program metrics up to date.
- Advises on the status particular projects and/or recommends projects for various purposes.
* Participates in program development and planning
- Assists Manager, Operations and Volunteer Engagement, in improvement of processes or materials based on interaction with the fellows.
- Provides input is developing ways to engage with alumni fellows.
- Supports Manager, Operations and Volunteer Engagement in soliciting, incorporating and responding to feedback of Thriving Earth Exchange participants.
- Works closely with the Thriving Earth Exchange team to incorporate new learning and materials into regular program offerings.
- Participates in program wide efforts to identify, implement, and revise strategies to scale Thriving Earth Exchange.
* Joins the Thriving Earth Exchange team in scientific and community-oriented conferences, forums, and meetings.
* Other duties as assigned.

What the Program Coordinator brings to the team

* Bachelor’s degree in Business Administration, Education, Science or other related field with up to 3 years of experience in program administration.
* Excellent verbal and written communication skills; ability to communicate effectively and culturally appropriately with people from many backgrounds and in many contexts, including great listening skills as well as the ability to communicate verbally and in writing.
* Some science background, so the incumbent in this role can understand and describe project goals and outcomes.
* Strong interpersonal skills and the ability to work cooperatively with others.
* Strong time management and organizational skills, as well as attention to detail and ability to keep track of large numbers of people and projects.
* Demonstrated proficiency with Microsoft suite of products, including PowerPoint, Excel, and Word; experience with WordPress, HTML, and Photoshop is desirable.
* Ability to interpret and apply program policies and make good decisions without direct daily oversight.
* Ability to follow through on commitments and accept ownership of responsibilities and with utmost professionalism.
* Must be able to perform responsibilities with composure under the stress of deadlines/requirements for accuracy and quality and/or fast pace.
* Ability to exercise highest level of discretion on both internal and external confidential matters.

To Apply:

For consideration, please submit your cover letter and resume to

The successful candidate for this position will be subject to a pre-employment background check.

AGU proudly offers a casual work environment, excellent compensation, generous work-life opportunities, and an outstanding benefits package.

AGU is an Equal Opportunity/Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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